Most of us spend a majority of our time in the office space, perhaps even more time than we spend at home. The physical environment you spend your time in plays a key role in how you work, and more so, how you feel.
A cluttered and disorganized workspace can impact you on a subconscious level, resulting in feelings of anxiety and stress. Scientists at the Princeton University Neuroscience Institute found that constant visual reminders of disorganization impacts your brain and can have negative impacts on your ability to focus.
With that in mind, an effort should be made to clean and organize your office space. A clean workspace means less distractions. It eliminates the time spent rummaging through clutter to find necessary documents, supplies or information.
A neat and tidy workspace not only provides more physical space and freedom from distractions, it also helps clear your mind, so you’re more constructive, creative and productive.
Five Steps to Help Tidy Up for Increasing Productivity in the Workplace
To help organize your workspace and increase productivity, try implementing the five steps below.
#1. Start with a clear slate.
If you’re drowning in paperwork, office supplies, and whatever has taken residency in your workspace, you could unknowingly be reducing your productivity.
To help shift from clutter to productivity, start with a clear slate. Take everything off of your desk and out of your workspace.
#2. Release what you don’t need.
Review the items from your workspace and determine what you absolutely need and what you don’t. What do you use every day, sometimes or… never?
Sort your items in groups of things you want to keep, donate, or dispose of. Make sure to dispose of important papers and documents securely. Shredders are an effective and efficient way to do so.
Taking time to declutter can help organize your thoughts. Solving tasks becomes easier when you have space to focus on the task at hand.
#3. Find places for your items to go.
Once you’ve figured out what you want to keep in your workspace, find places where everything should go. Finding places for everything makes it easier to keep your area decluttered.
Keep in mind your workflow and implement your organization efforts in line with that.
Develop or revise your filing system, organize your drawers and your desktop with pencil cups, drawer organizers, filing labels, etc. Add in storage such as bookcases, cabinets, or overheads. Organize cords so they are out of view. This one change can have a massive impact on how you feel in your workspace.
#4. Organize what’s important.
Prioritize tools that keep you productive and put those in a place where they’re easily accessible. Only allow items on your desk that you use every day.
Having to search for documents or other items in a disorganized environment can cause yourself and employees stress, and result in unnecessary wasted time.
When your desk is organized, paperwork and other items are easy to find, so you save time and can concentrate on what matters.
#5. Wipe away potential sickness.
When desks and other workplace surfaces and items such as keyboards and telephones are left unclean, viruses linger and threaten potential employee illness and lost work from sick days.
According to the National Center of Health, the average keyboard has 400 times the number of bacteria on it than a toilet! To keep sickness at bay, clean off office items with a damp cloth, canned air or disinfectant spray, especially those that are used regularly such as printers or photocopiers.
Increasing Productivity in the Workplace
If your space is clean, then your headspace is more likely to be focused and at ease, so you’ll have the capability to work harder and produce higher quality work.
Today’s workplace is constantly evolving. At Total Office, we know workspaces greatly influence productivity, creativity and connectivity. We also understand the array of challenges you face.
Need more help organizing your office and increasing productivity in the workplace? We can help.