With the current COVID-19 situation, you may have had to shift to working remotely from home. If this is new to you and/or your organization, learn how you can still be productive and positive with the following tips for working remotely.
Bring Elements of Biophilic Design into Your Workspace.
Biophilic design includes elements from nature such as natural light, plants, and other natural materials. Bringing biophilic design into your workspace has proven to reduce stress, increase productivity and focus.
Try adding a vase of flowers or potted plant to your workspace. Work in areas that are full of natural light with windows and views of the outdoors.
Dress to Impress.
When working remotely from home it’s easy to throw on your sweatsuit or pajama pants, but taking time to dress for success can have an impact on your mindset and productivity.
It also provides a consistent level of professionalism for your clients and colleagues, who are used to seeing you dressed for the office.
Block off Focus Time.
When working remotely from home it’s easy to get distracted and fall off task. That’s why it’s important to have a clear list of goals for the day and to block off time to focus.
At either the end or beginning of your day write out everything that needs to be done and how much time these tasks will take. Depending on your personal working schedule and productivity times, determine when you’ll be able to focus on stringent tasks that require more of your attention, and prioritize accordingly.
If you’re working with other family members at home, it’s important to lay out clear boundaries about focused working hours. This helps eliminate unnecessary distractions.
Try Not To Get Stuck in One Spot.
Try not to get stuck sitting in one spot all day. Find flexibility to move around. Change your posture, position and working location. Take breaks to walk around the house, or get some air outside. Take conference falls from different quiet locations in your home or backyard.
If you find yourself sitting for most of the day, find a chair that supports your lower back and natural curve of your spine. Your arms and feet should be able to rest parallel to the floor. Your back should be against the chair and your shoulders should be back, not lifted or hunched. An adjustable chair is beneficial for different desk heights and positions.
If you can, take team calls while walking outdoors, or simply substitute your coffee break with a walk around the block. This serves as a natural energy boost!
Spending time outdoors can also help lower blood pressure, reduce stress, and improve concentration, productivity and creativity.
Take Advantage of Technology for Working Remotely.
Digital technology has made it easier for teams working remotely. Solutions such as Zoom, GoToMeeting, WebEx and Bluescape allow teams to virtually connect, collaborate and present content in personal and engaging ways.
For your virtual meetings, make sure you have an agenda in place, so you stay on track. Make sure each presenter knows how much time they have and consider a coordinator who helps to keep everyone on topic.
If you or members of your team are new to this remote digital technology, make sure to build in time to provide an overview of how to use the platforms. Remote technology can feel daunting and frustrating at first, so remember to be patient with your clients and colleagues.
Set Up Remote Conferencing Meetings for Success.
Using a camera during your team and client meetings makes things more personal. Video calls can help others understand who is speaking and it helps them pick up on non-verbal cues. Make sure your computer camera is set at eye level so that others can see you, as though you’re in an in-person, face-to-face conversation.
Choose a meeting space for video communication with minimal background visuals and noise. Try and make sure that you have enough lighting for your face to be easily viewable. If possible, sit with a window facing you. This provides nice natural lighting. Use a headset to minimize any background noise.
If there are members who are unable to attend the remote meeting then ask for permission to record. This will allow others to review the meeting later and ensures action steps and further follow up is taken.
Be Flexible and Patient.
As a final note, working remotely can feel less personal, so it’s important to approach your new situation with honesty, patience and understanding.
If you need further help setting up your office space for working remotely, we’re here to help. We are open and operational during this COVID-19 situation. Contact us today to learn more.